Short answer. Instead of sending one gift set and waiting, offer two or three options at different budgets in a single quotation link. The client opens it, compares, picks one and approves or asks for changes. ResellerSuite builds the options from your products and keeps your cost prices out of sight.
Why one option often fails
A corporate buyer rarely knows the exact budget on day one. If you send one hamper at one price, the answer is often 'a bit lower' or 'can you show something more premium?' Each reply restarts the work, and the buyer's attention moves on to someone who answered faster.
Giving a spread at the start shows range and taste, and it lets the buyer decide without feeling they are haggling.
Choose the right three options
A simple pattern works well: a value option, a recommended middle option and a premium option. Keep the difference clear, for example a different bottle, a better box or an extra item, so the buyer understands what the extra money buys.
Mention quantity in the quote. Prices change with numbers, so show the price at the quantity the client asked for, such as 250 sets.
Build the quotation in one place
In ResellerSuite you pick products from your own catalogue, set the quantity, and the desk shows selling prices from your price steps. You can ask it for budget-based options, which proposes sets within a budget for you to adjust. It uses a Suite Credit when AI is used, and you stay in charge of what is sent.
You can choose from three designs for the proposal and apply any discounts or offers you run. Your margin, cost prices and supplier details are never on the client's page.
Send one link
You share a private link, for instance on WhatsApp. The client sees your photos and options on a clean page, can accept an option, request changes, or comment on a single product. You can see when they have viewed it.
If you need to revise, save a new version. You can also revoke or extend the link.
After they choose
When the client accepts an option, you raise the order from that accepted choice, including any add-ons. The order then flows into proforma invoice, vendor purchase order, dispatch and payment tracking, so you do not retype anything.
See how this looks in the demo, or read how to follow up a quote without being pushy.
A worked example: Diwali gifts for 250 people
A company asks for Diwali gifts for 250 employees. You build three options. A value set with a diary and pen. A recommended set with a steel bottle, a diary and a dry-fruit box. A premium set in a wooden box with a copper bottle and a card holder. You write one sentence under each: what is in it and why it suits.
The client sees all three on one page, with a photo of each. The HR head forwards the link to the finance head, who prefers the middle option but asks for a lower price on the box. The client writes a comment on that product. You revise the quote, send version two, and get approval in one more message instead of ten.
Photos and words that help
Use the same background and angle across products so the page looks tidy. Add a short line for each product, such as size, material and what personalisation is available. Say clearly how the client's logo will be applied, and if you can, mention the minimum quantity and the time needed for artwork approval.
Do not hide the timeline. A client who knows that artwork approval takes two days and production takes ten will plan around it. A client who finds out later will blame you.
Mistakes to avoid
Offering options that are too close in price, so the choice feels arbitrary. Hiding the minimum quantity until the last message. Using photos from different suppliers in different styles. Promising a delivery date before you have checked with the vendor. Forgetting to say whether the logo, the box and the greeting card are included in the price. Fix these and your quotes look professional before the client reads a single number.
Also consider seasonality. Around Diwali and the new year, lead times stretch. Say so honestly, and suggest an earlier order date to protect the delivery.
Small habits that win orders
Reply the same day, even if it is only to confirm you are preparing the quote. Put the delivery date in the first screen. Offer one sample if the order is large. Keep your photos consistent. And always ask the client which option they lean towards, rather than waiting for silence to end.
Frequently asked questions
How many options should I offer?
Two or three. More than three usually makes the decision harder, not easier.
Can the client change something in the quote?
Yes. They can request changes or comment on a product from the quote page, and you revise and send a new version.
Will my cost price show on the quote?
No. Costs, margins and supplier details never reach the client page.
Does this work for trades other than gifting?
Yes. The same idea suits fabric, lighting, furniture, hotel supplies and other trades where the client compares options.